Practical tools
Calculators for better planning
Understand training costs, plan workloads and explore your options.
Every calculation includes its formula and assumptions.
20 calculators shown
Costs and pricing
Explore the numbers behind delivery
- Training-provider cash flow
See whether money arrives before it has to go out, across a delivery period. Profitability and survivability are different questions.
- RTO training-delivery pricing
Work out what a course must charge per learner to cover delivery and return the margin you intend.
- Training-product break-even
Find how many learners a training product must enrol before it has paid back what it cost to build.
- AI token cost
Work out what an AI feature costs to run each month in Australian dollars, at your own usage and exchange rate.
- Course profitability by cohort
Work out whether a specific cohort makes or loses money once delivery, support and overheads are counted.
- Microcredential pricing
Set a price for a short course or microcredential that recovers its build cost across a realistic number of enrolments.
- Casual trainer true hourly cost
Work out what an hour of casual training delivery actually costs once unpaid preparation, marking and on-costs are included.
- Training room versus virtual delivery
Compare the cost of delivering in a room against delivering live online, for the same cohort.
- Training-needs analysis return on investment
Estimate the return on a training investment from the time saved, errors avoided and turnover reduced.
People and workload
Plan your team and time with confidence
- Trainer and assessor capacity
Work out whether your current trainers can cover your delivery and assessment load, and how many more you would need.
- Assessment-marking workload
Estimate how long a cohort's assessments will take to mark, including resubmissions.
- Teacher workload and unpaid hours
Show the gap between the hours you are paid for and the hours the job actually takes.
- Assessment-validation resourcing
Estimate the panel hours and cost of validating your assessment across a cycle, and what that means per year.
- Trainer-currency evidence planner
Estimate the time and cost of keeping vocational currency and professional development evidence current across your trainers.
- LLN, foundation-skills and learner-support staffing
Estimate the support hours a cohort needs for language, literacy, numeracy and digital skills and what that means in staffing.
- RTO compliance-readiness effort
Estimate how many hours of preparation work remain across assessment tools, trainer files and policies and whether your available time covers it.
Learning and development
Plan the work behind effective learning
- Assessment-tool development cost
Estimate what it costs to develop an assessment tool for a unit, from mapping the requirements through to internal review.
- Learning-design project estimator (ADDIE)
Estimate the hours and cost of a learning-design project across analysis, design, development, implementation and evaluation.
- RPL versus training pathway
Compare the cost and time of recognising existing skills against delivering the training, for a given cohort.
- TAE study-time and completion planner
Estimate how long a TAE qualification will take at the hours you can genuinely commit each week.
Each calculator is an estimate to support your professional judgement. Save a text report with your inputs, results and assumptions.