RTO compliance-readiness effort
Estimate how many hours of preparation work remain across assessment tools, trainer files and policies and whether your available time covers it.
For RTO managers, compliance and quality staff
How to use this calculator
Start with the worked example below. Replace the figures in Your numbers with your own inputs, then select Recalculate. Read the assumptions and limitations before using the estimate in your planning. Save report downloads the last calculated results and inputs.
Readiness hours outstanding
39 hours
Validation, trainer files and policy review still to do, at the rates you entered.
- Assessment tool hours
- 19.2 hours
- About 4.8 units still to validate.
- Trainer file hours
- 4.8 hours
- About 2.4 files still to bring up to date.
- Policy review hours
- 15 hours
- About 10 documents still to review.
- Capacity available
- 48 hours
- Weeks available multiplied by the hours you can give each week.
- Weeks needed at current pace
- 9.75
- Outstanding hours divided by your weekly hours.
This is an estimate to support your professional judgement, not a determination. Our tools draft. You validate.
Saves the last calculated inputs, results and assumptions to your device. Recalculate after changing inputs.
Your numbers
Units of competency you deliver and assess.
Percentage of units whose assessment tools have been through validation.
Time for a validation panel to work through one unit and record the outcome.
People delivering or assessing on your scope.
Percentage whose credentials, industry currency and professional development evidence are up to date.
Collecting, checking and filing the missing evidence for one trainer.
Documents in your quality system that need periodic review.
Percentage reviewed within your own review cycle.
Reading, updating, version-controlling and approving one document.
Weeks before the date you want this work finished.
Realistic weekly hours across everyone doing the work.
How this is worked out
Outstanding tools = units × (100 − validated%). Outstanding files = trainers × (100 − current%). Outstanding policies = policies × (100 − reviewed%). Each is multiplied by its hours, then summed. Capacity = weeks available × hours per week.
What it assumes
- Every outstanding item takes about the same time as the average you entered.
- The percentages you entered reflect a real check against your registers, not an impression.
- The hours you can give this are available every week, not concentrated at the end.
What it does NOT account for
- This is a workload estimate only. It does not evaluate the quality of any evidence and makes no judgement about your obligations under the Standards.
- Does not include rectification arising from a regulator's findings.
- Does not include writing new assessment tools, only validating existing ones.
- Does not model third-party or partnering arrangements.
What to do next
- Check the percentages against your actual registers rather than memory: this estimate is only as good as those three numbers.
- If the estimate exceeds your capacity, decide now what gets prioritised and record that decision.
- Book validation sessions in advance; they are the hardest part to schedule.
- Have a qualified person review the outcome. This tool estimates effort, it does not evaluate evidence.
Sources
- Validation expectations: Standards for RTOs 2025: assessment validation requirements (reviewed 2026-08-26)
- Trainer credentialing: Trainer and assessor credential and currency requirements (reviewed 2026-08-26)